Features & Capabilities
Everything you need to run your coaching.
No bloated tools. No confusing menus. Just the exact features you need to manage attendance, collect fees faster, and keep parents updated on WhatsApp.
Attendance Tracking
Mark P/A/L per student, per class, per batch. Instant WhatsApp notification to parents for absences. No paper register.
Bulk Attendance Import
Upload attendance from Excel. One-time batch import or recurring daily uploads.
Attendance History & Reports
View attendance per student, per batch, per date range. Export to Excel.
Batch & Class Management
Create/edit batches, set schedules, assign teachers. Manage multiple classes per day.
Timetable & Class Schedule
View upcoming classes, today's schedule, batch-wise timing. (Roadmap: clash detection)
Fee Invoicing
Generate monthly/custom invoices per student with amount, due date, UPI ID. Email + WhatsApp delivery.
Partial Payment Tracking
Record full or partial payments. Track pending/overdue/paid status. Auto-update invoice.
Manual Payment Recording
No payment gateway. Parents pay via UPI/cash directly; owner marks it paid in the app.
Fee Reminders (Automated WhatsApp)
Reminders before/on/after due date. Parent's name, child's name, exact amount, UPI ID pre-filled. Bulk send in one tap.
Payment Receipt PDF
Auto-generate PDF receipt after payment. Send to guardian via WhatsApp.
Per-Student Overage Pricing
Base plan covers 50 students free, Plus covers 150. Then ₹10/month per extra student.
Excel Import for Fees
Upload existing fee data, student-subject pricing, custom fee schedules.
Absence Alerts
Parent automatically gets WhatsApp message when their child is marked absent, same day.
Fee Reminders
Automatic WhatsApp reminders for overdue fees. Include child name, amount, due date, UPI ID.
Payment Confirmations
Parent gets WhatsApp message confirming fee payment received, with receipt PDF attached.
Bulk/Broadcast Messaging
Send announcements (holidays, exam notices, class cancellations, exam dates) to multiple parents at once.
WhatsApp Sender Options
Base: ClassLedger's shared WhatsApp number. Plus: Your coaching's own branded WhatsApp number.
Test Marks & Progress Reports
Record test marks, send WhatsApp progress report to parent (child's name, subject, score, progress graph).
Automated Data Queries via WhatsApp
Parents send natural language commands (e.g., "show test results", "fees due?"). System automatically sends instant WhatsApp reply.
Parent Self-Service via WhatsApp
No need to contact coaching directly. Parent can check any student data independently, anytime.
Natural Language Processing
Understands casual/Hinglish queries, variations. Works on any language.
Role-Based Access Control
Owner, Admin, Teacher, Financier roles with granular permissions.
Multi-User Seats
Base: 1 Admin + 2 Teachers + 1 Financier included. Plus: 2 Admins + 5 Teachers + 2 Financiers.
Owner Dashboard
Today's classes, fees collected this month, overdue count, last 7 days fee trend, attendance overview.
Admin Console
See all coachings on your account, plan, usage, billing status, trial status, manage subscriptions.
Activity Audit Log
See who did what, when (attendance marked, payment recorded, user added, etc.).
Study Materials (Lecture Links)
Share organized YouTube, Google Drive, and other lecture links with students. Organized by subject/batch.
Teacher payout tracking
Manage salary and hourly payouts for teachers.
Admissions & enquiry tracking
Follow up with leads and manage the admission pipeline.
Auto timetable
Timetable generation with clash detection.
Owner expense tracking
Track utility bills, rent, and calculate P&L.
Birthday automation
Automatic WhatsApp birthday wishes.
SMS fallback
Send SMS if WhatsApp message fails to deliver.
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